Principles of personal data protection


General Provisions

  1. The data controller according to Article 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to personal data processing and on the free movement of such data (hereinafter referred to as ‘GDPR’) is Q-OILS CZ s.r.o., ID 05207436, with its registered office at Němčice 51, 561 18 Němčice, registered in the Commercial Register at the Regional Court in Hradec Králové, Section C, Insert 37381 (hereinafter referred to as the ‘Data Controller’).

  2. The Data Controller’s contact details are:

    address: Němčice 51, Němčice 561 18


    phone: +420 776 168 864

  3. Personal data means any information regarding an identified or identifiable natural person; an identifiable natural person is a natural person who can be identified, directly or indirectly, particularly by reference to a particular identifier, such as a name, an identification number, location data, a network identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

  4. The Data Controller did not appoint a Data Protection Officer.


Sources and categories of personal data processed

  1. The Data Controller processes the personal data provided to him or personal data obtained by the Data Controller by filling in the contact form:

    • name and surname,
    • e-mail address.
  2. The Data Controller processes your identification and contact data and the data necessary for the performance of the contract.


Legal Grounds and Purpose of Personal Data Processing

Purpose of processing, categories, sources and recipients of personal data

Legal reason Purpose Data Information source Recipients of personal data (processors)
Performance of the contract Response to a request sent via the contact form Personal data of clients (e-mail) Contact Form Subcontractors, mailing services, cloud disposal site
Legitimate interest Providing of direct marketing (especially for sending business communications and newsletters) Client's contact details Order information Mailing services, cloud disposal site, subcontractors
Legitimate interest Common numbers of visit analysis, server error detection and prevention of fraud and server attacks For 50 months: IP addresses and web browsing data, page views and actions on the page. Activity of user on the web, displaying an error page Google Analytics, web hosting services and, where applicable, other analytics services
Consent Targeted advertising (retargeting) For max. 13 months: Third-party cookies, IP addresses, browser data and web browsing data View specific pages on the web Retargeting advertising platforms (AdWords, Sklik, Facebook)
Consent Get demographic insights in traffic statistics Third-party cookies, demographics (age, gender, interests, interest in purchase and other categories) DoubleClick cookie, Android advertising ID, iOS ID for advertisers Google Analytics
  1. The legal grounds for processing personal data are:

    • performance of the agreement between You and the Data Controller pursuant to Article 6(1)(b) of the GDPR;
    • fulfilment of the Data Controller’s legal obligation pursuant to Article 6(1)(c) of the GDPR;
    • a legitimate interest of the Data Controller in the provision of direct marketing (especially for sending commercial messages and newsletters) pursuant to Article 6(1)(f) of the GDPR;
    • your consent to the processing for the purposes of providing direct marketing (especially for sending commercial messages and newsletters) according to Article 6(1)(a) of the GDPR in connection with § 7(2) of Act No 480/2004 Coll., on certain information society services, in the event that no goods or services have been ordered.
  2. The purpose of personal data processing is:

    • Fulfilment of your order and exercising the rights and obligations arising from the contractual relationship between You and the Data Controller; when ordering, personal data is required, which is necessary for successful the order’s fulfilment (name and address, contact), provision of personal data is a necessary requirement for the conclusion and fulfilment the agreement; without providing personal data, it is not possible to conclude or perform the agreement;
    • fulfilment of legal obligations towards the state;
    • sending commercial messages and doing other marketing activities.
  3. There is no automatic individual decision-making by the Data Controller in the sense of Article 22 of the GDPR. You have given your express consent to such processing.


Retention Period

  1. The Data Controller shall keep personal data

    • for the period necessary to exercise the rights and obligations arising from the contractual relationship between you and the Data Controller and the exercise of claims arising from these contractual relations (for 15 years from the termination of the contractual relationship).
    • for a maximum period of 5 years, if the personal data are processed on the basis of consent, until the consent of the processing of personal data is revoked.
  2. The Data Controller will delete your personal data after expiry of retention period.


Personal data processor

  1. The processing of personal data shall be carried out by the Data Controller, but the following processors may also process personal data for him:

    1. the provider of processing software services and applications, but not currently used by the Data Controller.administrator.


Your Rights

  1. Under the conditions set out in the GDPR, you have:

    • the right of access to your personal data according to Article 15 of the GDPR;
    • the right to rectification of personal data pursuant to Article 16 of the GDPR, or restriction of processing pursuant to Article 18 of the GDPR;
    • the right to erasure of personal data pursuant to Article 17 of the GDPR;
    • the right to object to processing pursuant to Article 21 of the GDPR;
    • the right to data portability pursuant to Article 20 of the GDPR; and
    • the right to revoke the consent to processing in writing or electronically to the address or email of the Data controller referred to in Article III of these conditions.
  2. You also have the right to file a complaint with the Personal Data Protection Office if you believe that your right to personal data protection has been breached, or to turn to a court.


Personal Data Security

  1. The Data Controller declares that it has taken all appropriate technical and organisational measures to secure personal data.

  2. The Data Controller declares that only persons authorised by it have access to personal data.


Final Provisions

  1. By submitting the contact form from the online contact form, you confirm that you are familiar with the personal data protection conditions and that you accept them in full.

  2. You agree to these terms and conditions by checking your consent via the online form. By checking the consent, you confirm that you are familiar with the conditions of personal data protection and that you accept them in full.

These conditions take effect on April 25, 2018.